Why should you pick WhatTimeDoIWork.com Online Employee Scheduling Software?

10 Feb, 2014 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

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The first step to success is to stop working in your business and start working on your business. You have probably spent far too many hours creating and updating your weekly schedules, and yet, do you have a full grasp on the amount of overtime wages you have needlessly paid? This is the ideal time to start looking for scheduling support. There are many different options available today and you should put some serious thought and consideration into what exactly you are looking for. In this 3 part series we will extensively review the scheduling software options available.

The simplest solution would be using an Excel spreadsheet instead of pen and paper. This will make a clean scheduling template, but it really doesn’t save you a lot of time. What you really need is a program developed by expert schedulers that has been designed to save you both time and money. While it may sound counterintuitive to pay for scheduling software to make money, the money and time you will save will far outweigh the cost of the software.

The first decision to make regards the the type of program you would like to use. Traditional software that you purchase once and is housed on a single computer, or an online software that does not require downloading, and you receive automatic updates without having to download any additional information. Not to mention that you can pay as you go, and you will have all of your information saved in the cloud so it can be accessed from anywhere, at any time, not just from your office. Online scheduling software offers the additional ability for your employees to have access to their schedules from home.

With online software your employees can enter time off requests, view the schedule, fill open shifts, and even swap shifts with other employees. You can also communicate a new schedule, an updated schedule or an open shift to your full staff (or select employees) with just one click of the button. Just think of all the extra time you will have to devote to other aspects of your business.

In our next edition, we will be examining some of the features you should be looking for in online scheduling software. If scheduling, employee requests, and time management have become a problem for you and your business, try What Time Do I Work.com online staff scheduling, and store all of your employees’ scheduling and contact information on the cloud for your access from anywhere at any time. Try it risk free for 30 days!


How can Scheduling Software Reduce Employee Labor Costs?

31 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , ,

Stack of hundred dollar bills

As a business owner, you want your organization to thrive. An important part of ongoing success is tracking every aspect of operations—from facilities management to supplies ordering. You must also keep track of costs—including labor costs, which many analysts claim is your highest expense.

To control labor costs, you must understand who works when for how many hours at what rate. Gathering this type of insight requires careful:

  • Planning
  • Scheduling
  • Analysis
  • Reporting

But here’s the problem—finding the time to complete all these necessary tasks, when there are so many other things on your list of things to do.

If these business analytics seem beyond your reach, then maybe it’s time to consider something new—such as an online-work schedule solution that not only helps you create accurate work schedules quickly and easily, but also shows you at glance:

  • Employee pay rates
  • Weekly costs per employee
  • Overtime warnings

Rather than spend time performing in-depth manual analysis with paper and pen, online scheduling software from What Time Do I Work automates the entire process and creates a real-time 360-degree view of your labor costs. Offering point-and-click simplicity, What Time Do I Work is a comprehensive yet easy-to-use online scheduling solution that enables you to:

  • Enter employee information, including names, emails, phone numbers, preferred shifts, and requested time off
  • Create a new schedule by simply moving time slots to the appropriate names on your schedule template
  • Immediately correct mistakes, if you happen to select a name for a time slot that the employee requested off; simply move the time slot to a different name
  • See real-time labor hours, labor costs, and overtime hours; this information automatically updates directly on the schedule
  • Improve profits and boost your organization’s success

To discover for yourself just how much time and money you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features.php


What are the benefits of Online Employee Scheduling Software vs. the Traditional Methods?

05 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

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Mr. Kennedy owns a midsize company called Kennedy Linens2Go, which supplies linens to hospitality businesses in the Boston, Massachusetts, area. The company operates a fleet of trucks that picks up dirty linens and drops off clean ones on a regularly scheduled basis. The principle staff members at Kennedy Linens2Go include truck drivers and linen washers.

During the majority of the year, scheduling the drivers and washers is a relatively quick and easy task. Workers have their preferred hours and shifts, and there are relatively few requests for time off.  But in the summertime, workers want time off for vacations at the beach, to travel, and to spend time with their kids. Then during the holidays, people request time off to shop and attend special functions and spend time with friends and family. During these times of the year, Mr. Kennedy spends many hours each week preparing the weekly employee work schedules.

For Mr. Kennedy, creating an employee schedule for a typical pre-holiday week means:

  • Accepting time-off requests from the staff via the phone, in his office, notes left on his desk or passing by in the hallway
  • Creating a schedule based upon what Mr. Kennedy thought were all the requests
  • Getting three last-minute requests from workers who forgot that Monday was the day to submit time-off requests
  • Throwing away the original schedule and starting over again
  • Finishing the second schedule, only to find that he forgot to include two part-time drivers
  • Starting again on schedule number three
  • Finally posting the schedule in the employee lunch room only to have one employee complain that they cannot work their scheduled shift after half of the employees have already seen the weekly schedule
  • Once again he must start over for draft 4, and then contact all his employees to inform them that a new schedule is available

After two months of pre-holiday scheduling frustration, Mr. Kennedy needs some time off himself.

Rather than a vacation, Mr. Kennedy needs a new way to create weekly employee schedules. He needs a method that is quick and easy during every week of the year, even during the holidays. He also needs a much more efficient way to notify his employees of newly posted shifts and to avoid spending hours on the phone giving each of his employees their upcoming schedule, when they are not working. He needs to stop working in his business and start spending time on his business.

Luckily the perfect solution is available today from WhatTimeDoIWork.com.  By offering, simple, flexible, realistic,  easy-to-use online employee scheduling software, WhatTimeDoIWork.com enables Mr. Kennedy to store all his employees’ names, departments, skillsets, emails, phone numbers, preferred shifts, and requested time off in one online location. With point-and-click simplicity, Mr. Kennedy can create an employee schedule in minutes. And because all time-off and shift requests are stored in the software, Mr. Kennedy receives an alert when a scheduling conflict appears—such as trying to schedule a part-time driver on a day when she doesn’t work. Schedule changes are just as easy—Mr. Kennedy can simply cut-and-paste a time slot to a new name. Even better, all new schedules and changes are distributed to all staff members via email or smart phone, and remain accessible online to the entire staff 24×7. No more calling his entire staff not only when a new schedule is posted, but if there are any updates to the schedule.

Mr. Kennedy will find numerous benefits from online scheduling software:

  • No more keeping notes of when employees want time off
  • Ability to manage/update/change a schedule at any time
  • No-shows are reduced; schedules are always available to the entire staff, so they all know their shifts
  • No more paper schedules are required
  • Employees can find their own replacements to cover in an emergency—removing Mr. Kennedy from the equation
  • Automatic alerts of overtime hours or scheduling conflicts while creating the original employee schedule, which will cut down labor costs
  • View labor dollars as the schedule is created
  • Remind employees of upcoming shifts to eliminate no shows

To sign up for online employee scheduling software, Mr. Kennedy can simply visit www.whattimedoiwork.com/autosetup_contact_info.php. He can discover for himself how much time, effort, and frustration he’ll save by moving his employee work schedules online.

Try it out today with our 30 day no obligation free trial. And when we say free we mean free:

  • No credit card is necessary to try the software
  • No service contracts or hidden fees
  • No downloads required

 


How can you make medical on call scheduling more efficient?

21 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

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For every industry sector, effective communications are key elements of success. But for organizations that operate in the healthcare industry, clear and timely communications are critical to the well-being of not only staff members, but also patients. One type of internal communication that has historically held considerable room for improvement is on-call scheduling. Managing on-call coverage in all departments all the time can be confusing, to say the least. Normal day-to-day scheduling is simple by comparison.

Let’s assume you completed your on-call schedule for November 4, 2013. You assigned general physicians, nurses, anesthesiologists, surgeons, radiologists as your on-call staff from 11 p.m. to 7 a.m. You used a spreadsheet to create the schedule, and you posted it in the staff lounge. As far as you’re concerned, all the bases are covered, and your job it done.

Now let’s assume that your facility faces a flu epidemic, and it’s affecting not only your patients, but also your staff—including your on-call people. With a steady intake of new patients, you need a full complement of staff members on the floor. As the scheduling manager, it’s your job to find people to fill in for those who are sick. This means calling people, one by one, department by department, until you find the coverage you need. And knowing the flu spreads like wildfire, you can look forward to the exact same crisis tomorrow.

This scenario is rather drastic, but it clearly shows that it’s time for a change—one that removes the frustration and stress from on-call scheduling. You can make the change today—by replacing your traditional manual scheduling process with online scheduling software. By storing all medical staff members’ contact information, department, availability, and previous schedules in the cloud, you can quickly and easily create on-call schedules that work for your employees and your company. And you can start using it today, by visiting WhatTimeDoIWork.com.

One of the primary benefits of on-call scheduling with WhatTimeDoIWork.com is enabling all staff members to see the schedule all the time. This way, staff members can take control of their working hours. They can own the responsibility of finding a replacement for their on-call hours in case of illness, emergency, or other unforeseen problems. And for those staff members looking to pick up extra hours, the software enables off-schedule workers to contact on-call employees and ask to pick up a shift.

The beauty of the entire system is that you are removed from the equation—all changes happen in the cloud, are distributed to all staff members via email or smart phone, and remain accessible to your entire staff 24×7.

Here’s what you do:

 

Medical Scheduling Efficient Table

To sign up now for online employee scheduling software visit our website and discover for yourself how much time, effort, and frustration you can save by moving your weekly and on-call scheduling to the cloud.

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How to Schedule Efficiently In the Cloud

14 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , ,

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When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

If the new future sounds like the right future for you, you can get it now by choosing our online employee scheduling software. Our unique program has advanced features yet easy-to-use. Some of the great time and money saving features include:

  • Build new schedules based on saved versions of past schedules
  • Speed up the scheduling process with all the needed employee information—name, contact information, preferred shifts, time off requests, departments, pay rates, hire dates—in one central location
  • Create conflict-free schedules; if you make a mistake, such as try to schedule an employee in a time slot he requested off, the software alerts you immediately
  • Store all schedules and employee information in the cloud, where it remains available 24×7 from anywhere
  • Eliminate random phone calls and other ways that employees request time off
  • Free up time in your own schedule for more important activities—like running your business
  • Significantly improve employee communications because workers:
    • Can see when there are open shifts, and offer to pick up extra hours when they want
    • Receive each week’s schedule and all schedule changes on their smart phone or email
    • Can find their own replacements without having to bother you

No matter what your industry, What Time Do I Work’s Online Scheduling Software has the solution to your scheduling needs. Discover for yourself just how much time and energy you can save by using our employee scheduling software. Sign up today for your no obligation 30 day Free Trial at https://www.whattimedoiwork.com/autosetup_contact_info.php.