Why Should You Use a Hospital Staffing Software?

21 Oct, 2016 | Tags: , , ,

Managing the staffing function in a hospital can be a demanding task. Even in a small health care institution, it can be hard to predict patient census with the aim of availing the right number of staff. The management requires the right scheduling tools to help them predict inpatient volumes and help them schedule their shifts more effectively. There are many fantastic features that this software offers and uses a variety of strategies that guarantees that the hospital is well staffed. To help streamline the process, a hospital staffing software should be used, as it provides fantastic features that help to simplify inpatient care. In the end, this software guarantees the patients of high quality care, while also getting the hospitals more organized. Here are reasons why you should consider using hospital-staffing software.

It allows for automated schedule creation

Some years ago, hospital administrators were scheduling medical staff by hand or within a self-made spreadsheet. Through using scheduling software, healthcare administrators can help simplify the entire process. This software is automated, and takes into account the needs of every staff member while allocating shifts.

Staff members can provide their opinions

In fact, every staff member who works in a hospital setting has their personal preferences that are unique from that of others. There are those who prefer working during the night while others would prefer nighttime shifts. The staff can input their requests, therefore relieving the administrators of the agony of having to follow up with each employee for their preferences. However, the system allows managers to have full control over the system because these requests may be blocked out on a day when the staffing is low or when there are other constraints.

It can be accessed from any internet-enabled device

It can be beneficial if physicians can access their working schedule anytime, anywhere. In most instances, these professionals juggle between private practice and working, so they need to stay informed through unhindered access to their schedules by using a smartphone or a tablet. If there are last time changes, the affected staff will be able to know of these changes quickly.

The system can be linked with the payroll

Competitive hospital staffing systems can be linked to the payroll, therefore enabling managers to track their employees around the clock. It is important to know that managers can link the system with the payroll system. This increases the speed and the rate of accuracy of computing employee dues and paying them on time. Because of this, payment of salaries and other emoluments can be done immediately, while minimizing the commission of errors.

Split shift capabilities

There are certain instances where split shifts may be necessary and these requests may emanate from the hospital or from some staff. The ability to split shifts is an incredibly important feature that a medical scheduling software may offer and shifts can be divided among service provides hassle free. This software is key to enhancing the efficiency and productivity of medical staff and that of the administrator. You should not take the convenience that this fantastic tool offers within your healthcare facility.

Decrease in wait time

Accurate scheduling helps to reduce hospital wait times, therefore resulting in a high level of satisfaction among the patients. It is a fact that the level of customer satisfaction that patients get is highly dependent on the staffing level. If the staffing level is at an acceptable level, patients will be attended to within the shortest time possible.

Increased employee satisfaction

There are many ways that hospital-staffing software helps to improve employee satisfaction. Through the input that employees offer, it is possible to schedule them based on their personal preferences. If they have a request for split shift, this can be honored, thanks to the feature, which the software for managing medical staff offers.

Reduces staffing costs

Overtime is quite expensive, and if not managed well can add up quickly. If you can eliminate overtime pay for physicians, nursing staff and other assistants, significant savings can be achieved. The system will avoid a scenario where an employee works for too many hours while others are working too few.


Healthcare facilities are under immense pressure to cut down on costs and improve their efficiency of service delivery to patients. They also want to ensure that their employees remain productive. To achieve these goals, using health-staffing software is necessary.