How do you create a Time-off Policy
17 Dec, 2013 | Tags: bar scheduling software, conflict free schedules, Employee Schedule, Employee schedule calendar, employee schedule template, Employee Schedules, Employee Scheduling, employee scheduling programs, Employee Scheduling Software, hospital scheduling software, hotel scheduling software, job schedule, Job scheduling, Job Scheduling Software, Medical Scheduling, Medical Scheduling Software, online employee scheduling software, Online Restaurant Scheduling Software, online scheduling program, restaurant schedules, restaurant scheduling software, Retail Scheduling, Scheduling Software, Scheduling tools, Staff Scheduling, Staff Scheduling Software, What Time do I Work, Whattimedoiwork.com, Work Scheduling, Workforce Scheduling
For many companies, managing vacation and time-off requests is a constant challenge. You need to maintain adequate business coverage and support while understanding that your employees have times when they need to take time off. The outcome of not having a formal policy in place about when and how to submit requests results in employees asking for time off by:
- Talking to you in the hallway or your office
- Calling you on the phone
- Sending you an email
- Scribbling the days and dates on a piece of paper and dropping it on your desk
- Taping a note to your office door
These types of requests are not only hard to deal with on the fly, becasue of the no boundaries on “acceptable ways to request time off,” but you are also tasked with trying to keep track of who requested what time off. And if you have two employees requesting the same days off, who gets first dibs?
There are many different options and ways to create policies, but the most common in the service and health industries is to create a “time-off bank.” Here’s how the bank works. Let’s say each employee is allowed 160 hours off each year, which equates to 20 work days. The bank includes time off for:
- Sick days
- Personal days
You can’t always give all your employees all of the holidays off, so they can use their banked time to request vacations or personal/sick days off. Each employee is responsible for scheduling the days he or she wants off from work, using a single prescribed method, within the needs of the business. You can require that requests are submitted for planned time off within 2 weeks of the date, and that they must submit requests on special forms that are filed away for you to refer to when creating upcoming schedules
This plan offers many benefits to employees. They can:
- Ensure that their time off request will not be forgotten
- Assume responsibility for their own time off; they make their own choices, and they need to abide by them. For example, some employees might prefer a day off for religious holidays, rather than the Fourth of July.
- Draw from their time-off bank for emergencies, such as caring for a sick child. Remember, the bank is for all time off—holidays, vacation, sick days, and personal days.
The plan also offers many benefits to you. You will:
- Spend significantly less time managing time-off requests; all requests will come to you through the standard form submitted in the “time-off request box”
- Create more accurate schedules that require fewer changes, as you no longer have to try to remember who asked for what time off?
- Empower your employees by letting them make more choices about how they spend their time away from work
- Create a more positive working atmosphere at your company
All of these ways are great, but they are still time consuming, especially when going through all the requests each time you make the schedule. Wouldn’t it be nice if you had a way for the requests to be waiting for you right on the schedule? How about knowing when each request was submitted so that you can grant requests in a first come first serve method? The solution is available today from WhatTimeDoIWork.com and there are many other benefits far beyond tracking time-off requests and auto-populating them right into the schedule.
- Automatic alerts to scheduling conflicts and overtime hours
- Calculation of Labor costs as the schedule is created
- Posting of the Schedule online allowing employees easy access without picking up the phone
- Communications sent to your entire staff as soon as a new schedule is posted.
We are so sure that our software will solve your scheduling needs that we offer the first 30 days at no charge, with no obligation.
Learn more here.
What are the benefits of Online Employee Scheduling Software vs. the Traditional Methods?
05 Dec, 2013 | Tags: bar scheduling software, conflict free schedules, Employee Schedule, Employee schedule calendar, employee schedule template, Employee Scheduling, Employee Scheduling Software, hospital schedules, How do I create Conflict free schedules, job schedule, Job Scheduling Software, online employee scheduling software, online schedule, Online Scheduling, restaurant schedules, restaurant scheduling software, Schedule, schedule program, Schedules, Scheduling, scheduling best practices, Scheduling Programs, Scheduling Software, Scheduling tools, Staff Scheduling, staff scheduling softrware, web based scheduling software, Web Scheduling Software, What is the best online scheduling software, Why do I need Online scheduling software, Work Scheduler, Work Scheduling, Workforce Scheduling
Mr. Kennedy owns a midsize company called Kennedy Linens2Go, which supplies linens to hospitality businesses in the Boston, Massachusetts, area. The company operates a fleet of trucks that picks up dirty linens and drops off clean ones on a regularly scheduled basis. The principle staff members at Kennedy Linens2Go include truck drivers and linen washers.
During the majority of the year, scheduling the drivers and washers is a relatively quick and easy task. Workers have their preferred hours and shifts, and there are relatively few requests for time off. But in the summertime, workers want time off for vacations at the beach, to travel, and to spend time with their kids. Then during the holidays, people request time off to shop and attend special functions and spend time with friends and family. During these times of the year, Mr. Kennedy spends many hours each week preparing the weekly employee work schedules.
For Mr. Kennedy, creating an employee schedule for a typical pre-holiday week means:
- Accepting time-off requests from the staff via the phone, in his office, notes left on his desk or passing by in the hallway
- Creating a schedule based upon what Mr. Kennedy thought were all the requests
- Getting three last-minute requests from workers who forgot that Monday was the day to submit time-off requests
- Throwing away the original schedule and starting over again
- Finishing the second schedule, only to find that he forgot to include two part-time drivers
- Starting again on schedule number three
- Finally posting the schedule in the employee lunch room only to have one employee complain that they cannot work their scheduled shift after half of the employees have already seen the weekly schedule
- Once again he must start over for draft 4, and then contact all his employees to inform them that a new schedule is available
After two months of pre-holiday scheduling frustration, Mr. Kennedy needs some time off himself.
Rather than a vacation, Mr. Kennedy needs a new way to create weekly employee schedules. He needs a method that is quick and easy during every week of the year, even during the holidays. He also needs a much more efficient way to notify his employees of newly posted shifts and to avoid spending hours on the phone giving each of his employees their upcoming schedule, when they are not working. He needs to stop working in his business and start spending time on his business.
Luckily the perfect solution is available today from WhatTimeDoIWork.com. By offering, simple, flexible, realistic, easy-to-use online employee scheduling software, WhatTimeDoIWork.com enables Mr. Kennedy to store all his employees’ names, departments, skillsets, emails, phone numbers, preferred shifts, and requested time off in one online location. With point-and-click simplicity, Mr. Kennedy can create an employee schedule in minutes. And because all time-off and shift requests are stored in the software, Mr. Kennedy receives an alert when a scheduling conflict appears—such as trying to schedule a part-time driver on a day when she doesn’t work. Schedule changes are just as easy—Mr. Kennedy can simply cut-and-paste a time slot to a new name. Even better, all new schedules and changes are distributed to all staff members via email or smart phone, and remain accessible online to the entire staff 24×7. No more calling his entire staff not only when a new schedule is posted, but if there are any updates to the schedule.
Mr. Kennedy will find numerous benefits from online scheduling software:
- No more keeping notes of when employees want time off
- Ability to manage/update/change a schedule at any time
- No-shows are reduced; schedules are always available to the entire staff, so they all know their shifts
- No more paper schedules are required
- Employees can find their own replacements to cover in an emergency—removing Mr. Kennedy from the equation
- Automatic alerts of overtime hours or scheduling conflicts while creating the original employee schedule, which will cut down labor costs
- View labor dollars as the schedule is created
- Remind employees of upcoming shifts to eliminate no shows
To sign up for online employee scheduling software, Mr. Kennedy can simply visit https://www.whattimedoiwork.com/free-trial/. He can discover for himself how much time, effort, and frustration he’ll save by moving his employee work schedules online.
Try it out today with our 30 day no obligation free trial. And when we say free we mean free:
- No credit card is necessary to try the software
- No service contracts or hidden fees
- No downloads required
How can you make medical on call scheduling more efficient?
21 Nov, 2013 | Tags: Employee Schedule, Employee schedule calendar, Employee Scheduling, Employee Scheduling Software, hospital scheduling software, job schedule, Job scheduling, Job Scheduling Software, Medical Scheduling, online employee scheduling software, online schedule, Online Scheduler, Online Scheduling, online scheduling program, Schedule, Schedules, Scheduling, Scheduling Programs, Scheduling Software, Scheduling tools, Shift Scheduling, Staff Sche, Staff Scheduling, Staff Scheduling Software, Web Scheduling Software, What Time do I Work, Whattimedoiwork.com, wor, Work Scheduler, Work Scheduling, Work scheduling software, Workforce Scheduling
For every industry sector, effective communications are key elements of success. But for organizations that operate in the healthcare industry, clear and timely communications are critical to the well-being of not only staff members, but also patients. One type of internal communication that has historically held considerable room for improvement is on-call scheduling. Managing on-call coverage in all departments all the time can be confusing, to say the least. Normal day-to-day scheduling is simple by comparison.
Let’s assume you completed your on-call schedule for November 4, 2013. You assigned general physicians, nurses, anesthesiologists, surgeons, radiologists as your on-call staff from 11 p.m. to 7 a.m. You used a spreadsheet to create the schedule, and you posted it in the staff lounge. As far as you’re concerned, all the bases are covered, and your job it done.
Now let’s assume that your facility faces a flu epidemic, and it’s affecting not only your patients, but also your staff—including your on-call people. With a steady intake of new patients, you need a full complement of staff members on the floor. As the scheduling manager, it’s your job to find people to fill in for those who are sick. This means calling people, one by one, department by department, until you find the coverage you need. And knowing the flu spreads like wildfire, you can look forward to the exact same crisis tomorrow.
This scenario is rather drastic, but it clearly shows that it’s time for a change—one that removes the frustration and stress from on-call scheduling. You can make the change today—by replacing your traditional manual scheduling process with online scheduling software. By storing all medical staff members’ contact information, department, availability, and previous schedules in the cloud, you can quickly and easily create on-call schedules that work for your employees and your company. And you can start using it today, by visiting WhatTimeDoIWork.com.
One of the primary benefits of on-call scheduling with WhatTimeDoIWork.com is enabling all staff members to see the schedule all the time. This way, staff members can take control of their working hours. They can own the responsibility of finding a replacement for their on-call hours in case of illness, emergency, or other unforeseen problems. And for those staff members looking to pick up extra hours, the software enables off-schedule workers to contact on-call employees and ask to pick up a shift.
The beauty of the entire system is that you are removed from the equation—all changes happen in the cloud, are distributed to all staff members via email or smart phone, and remain accessible to your entire staff 24×7.
Here’s what you do:
To sign up now for online employee scheduling software visit our website and discover for yourself how much time, effort, and frustration you can save by moving your weekly and on-call scheduling to the cloud.