Tracking and Scheduling an Evolving Staff

12 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , ,

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Regardless of your industry—retail, hospitality, healthcare—the most important asset is your employees. Once you find good people, train them, and consider them part of your team, you want to keep them on-staff for the long term.

The reality of the situation is that “change happens.” Workers go back to school, start a family, move to a new city or state, suffer an injury, or choose to start a new career. Regardless of the reason, you have to deal with an ever-changing employee roster, and that makes tracking employee information and creating weekly work schedules challenging.

If you use traditional paper-and-pencil methods, adding/deleting/changing employee information and creating work schedules is a time-consuming task. You must update contact information, preferred hours, time-off requests and rates of pay. You must adjust vacation schedules and holiday coverage to accommodate old and new workers. The bottom line—you have a lot of work to do every time a current employee leaves and a new hire arrives.

There is a better way—one that allows you to throw away your paper-and-pencil records and schedules,  It’s called online scheduling software, and it’s available today from What Time Do I Work.com.

By storing all information in a secure cloud, What Time Do I Work software makes it quick and easy to add, delete, and update employee information. You also benefit from 24×7 access to everything you need to create schedules—names, preferred shifts, time off requests, hours/week, etc.  Best of all you can run reports to track each employee’s:

  • Hours worked per week/month
  • Rate of pay
  • Department
  • Vacation time
  • Sick time
  • Emergency time off
  • Overtime
  • Current Contact Information

You can use our advanced yet easy-to-use software to create a clear and accurate picture of each employee’s work history. This type of information is very valuable when it’s time for giving raises or promotions, providing extra hours or time off.

To discover for yourself just how much time and energy you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features.php.


How can you make medical on call scheduling more efficient?

21 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

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For every industry sector, effective communications are key elements of success. But for organizations that operate in the healthcare industry, clear and timely communications are critical to the well-being of not only staff members, but also patients. One type of internal communication that has historically held considerable room for improvement is on-call scheduling. Managing on-call coverage in all departments all the time can be confusing, to say the least. Normal day-to-day scheduling is simple by comparison.

Let’s assume you completed your on-call schedule for November 4, 2013. You assigned general physicians, nurses, anesthesiologists, surgeons, radiologists as your on-call staff from 11 p.m. to 7 a.m. You used a spreadsheet to create the schedule, and you posted it in the staff lounge. As far as you’re concerned, all the bases are covered, and your job it done.

Now let’s assume that your facility faces a flu epidemic, and it’s affecting not only your patients, but also your staff—including your on-call people. With a steady intake of new patients, you need a full complement of staff members on the floor. As the scheduling manager, it’s your job to find people to fill in for those who are sick. This means calling people, one by one, department by department, until you find the coverage you need. And knowing the flu spreads like wildfire, you can look forward to the exact same crisis tomorrow.

This scenario is rather drastic, but it clearly shows that it’s time for a change—one that removes the frustration and stress from on-call scheduling. You can make the change today—by replacing your traditional manual scheduling process with online scheduling software. By storing all medical staff members’ contact information, department, availability, and previous schedules in the cloud, you can quickly and easily create on-call schedules that work for your employees and your company. And you can start using it today, by visiting WhatTimeDoIWork.com.

One of the primary benefits of on-call scheduling with WhatTimeDoIWork.com is enabling all staff members to see the schedule all the time. This way, staff members can take control of their working hours. They can own the responsibility of finding a replacement for their on-call hours in case of illness, emergency, or other unforeseen problems. And for those staff members looking to pick up extra hours, the software enables off-schedule workers to contact on-call employees and ask to pick up a shift.

The beauty of the entire system is that you are removed from the equation—all changes happen in the cloud, are distributed to all staff members via email or smart phone, and remain accessible to your entire staff 24×7.

Here’s what you do:

 

Medical Scheduling Efficient Table

To sign up now for online employee scheduling software visit our website and discover for yourself how much time, effort, and frustration you can save by moving your weekly and on-call scheduling to the cloud.

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How to Schedule Efficiently In the Cloud

14 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , ,

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When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

If the new future sounds like the right future for you, you can get it now by choosing our online employee scheduling software. Our unique program has advanced features yet easy-to-use. Some of the great time and money saving features include:

  • Build new schedules based on saved versions of past schedules
  • Speed up the scheduling process with all the needed employee information—name, contact information, preferred shifts, time off requests, departments, pay rates, hire dates—in one central location
  • Create conflict-free schedules; if you make a mistake, such as try to schedule an employee in a time slot he requested off, the software alerts you immediately
  • Store all schedules and employee information in the cloud, where it remains available 24×7 from anywhere
  • Eliminate random phone calls and other ways that employees request time off
  • Free up time in your own schedule for more important activities—like running your business
  • Significantly improve employee communications because workers:
    • Can see when there are open shifts, and offer to pick up extra hours when they want
    • Receive each week’s schedule and all schedule changes on their smart phone or email
    • Can find their own replacements without having to bother you

No matter what your industry, What Time Do I Work’s Online Scheduling Software has the solution to your scheduling needs. Discover for yourself just how much time and energy you can save by using our employee scheduling software. Sign up today for your no obligation 30 day Free Trial at https://www.whattimedoiwork.com/autosetup_contact_info.php.


No-Call control over fluctuating schedules

07 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , ,

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Whether your organization operates in retail, healthcare, hospitality, casinos/gaming, or fitness, you face the challenge of managing fluctuating schedules. You have full-time and part-time workers, as well as those who work only nights, only weekends, not on holidays, or any combination of those. While you pride your organization on flexibility and the desire to accommodate your workers’ lifestyles and availability, creating schedules that work for your employees and your company is an ongoing battle.

In addition to special requests for time-off, you must also handle the scheduling changes that occur at various times of the year:

  • During the school year, you have to work around class schedules.
  • At holiday times, you need to accommodate seasonal parties and family time.
  • In the winter, you have to juggle slow customer traffic and bad weather.
  • At any time of the year, you need to prepare for unplanned illness and emergencies.

Regardless of the reason why, you end up changing your work schedule weekly to meet your staff’s changing needs. Using traditional scheduling methods like paper and pen or spreadsheets usually results in revisions, trashed and re-posted schedules, not to mention untold numbers of calls from your employees, asking, “What Time Do I Work?”

Today is the day to say “good-bye” to your traditional scheduling methods and say “hello” to something new. You can trade in your paper and pen for online scheduling software from WhatTimeDoIWork.com—a revolutionary employee scheduling software that not only saves you time, money, effort and frustration, but also allows you to handle fluctuating schedules with ease.

By creating all your work schedules online and storing them in a secure cloud environment, you benefit on many levels:

  • Remain up to date – All your workers’ contact information—names, emails, phone numbers, preferred shifts, time-off requests, skill sets, etc.—remain up to date and available 24/7.
  • Save time –create weekly work schedules quickly and easily on your PC or laptop—anywhere, at any time.
  • Get more efficient — effortlessly avoid errors and conflicts with automatic alerts, our software lets you know when there’s a problem, such as scheduling a worker in a time slot he/she requested off.
  • Automate the process –complete your schedule by clicking Save, and the schedule is automatically stored in the cloud.
  • Enhance communications with employees — Rather than posting a paper schedule (only available in the office), click Post, and the schedule is automatically distributed to your employees’ email addresses and/or smart phones, eliminating calls about “What Time Do I Work.”

An added benefit of storing all workforce schedules and employee information in the cloud is that it remains available to all your workers all the time. This means that when an emergency arises, an employee can simply access the cloud, find out who isn’t scheduled to work, and find a replacement. Workers can update their information in real-time, and everyone in your company will be up to date on what’s happening.

To discover for yourself just how much time and money you can save by using our web scheduling software, take a few minutes to watch our informative video at http://www.whattimedoiwork.com/demo.php


Save time, save money, by working smarter with online scheduling software

31 Oct, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

The old adage of “time is money” is truer now than ever before. Regardless of industry, every organization is looking for ways to boost efficiency as a way to drive down costs and save money. But as every manager knows, there are never enough hours in the day to accomplish all our assigned tasks. Flat organizational structures have removed many management positions, but the work still remains—which means more responsibility for you.

So the mantra of the day is, “Work smarter.”

One proven way of working smarter is trading in traditional work scheduling methods—such as paper and pencil or spreadsheets—for an online solution. Advanced web-based scheduling  software enables you to create accurate work schedules on your PC quickly and easily—helping you work faster and more efficiently, i.e., smarter. Let’s compare traditional methods to online scheduling.

WTDIW Chart

To help you work smarter, you can trust What Time Do I Work online scheduling software. Not only does this advanced yet easy-to-use solution enable you to create and update weekly work schedules on your PC or laptop, it also helps you track hours worked, dollars spent, potential overtime  and much more.

To discover for yourself just how much time and money you can save by using our online employee scheduling software, you can watch an informative video at http://www.whattimedoiwork.com/demo.php.