How to Schedule Efficiently In the Cloud

14 Nov, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , ,

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When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

When you look to the future and see yourself repeating the same manual scheduling process, every single week, from now until who knows when, how do you feel? Frustrated? Overwhelmed? Exhausted? Bored? Or perhaps a combination of all four.

Let’s consider that the “same old thing” is creating your restaurant’s weekly staff schedule. Every week, you:

  • Pull out a new schedule sheet or spreadsheet
  • Gather together this week’s requests for time off and preferred shifts
  • Get prepared for requests to come in after you complete the schedule
  • Plug in names to time slots
  • Take a break and drink some coffee
  • Return to your office, review the schedule for accuracy, and correct any mistakes
  • Tentatively post the schedule on a wall somewhere

Now let’s consider a new future—one where creating the weekly staff schedule is a fast, easy, and stress-free task. In this new future, there is no paper, no pencil, no spreadsheet, and no haphazardly received requests for time off and shift changes. No more need for a calculator to avoid overtime shifts. This new world also includes virtually instantaneous changes to schedules to accommodate illness or emergencies, with automatic real time communication to all employees about updated schedules that are available. Even more, this brave new world of job scheduling reduces no-shows because your workers are better informed about when they work (and can set up alerts to remind them of upcoming shifts).

If the new future sounds like the right future for you, you can get it now by choosing our online employee scheduling software. Our unique program has advanced features yet easy-to-use. Some of the great time and money saving features include:

  • Build new schedules based on saved versions of past schedules
  • Speed up the scheduling process with all the needed employee information—name, contact information, preferred shifts, time off requests, departments, pay rates, hire dates—in one central location
  • Create conflict-free schedules; if you make a mistake, such as try to schedule an employee in a time slot he requested off, the software alerts you immediately
  • Store all schedules and employee information in the cloud, where it remains available 24×7 from anywhere
  • Eliminate random phone calls and other ways that employees request time off
  • Free up time in your own schedule for more important activities—like running your business
  • Significantly improve employee communications because workers:
    • Can see when there are open shifts, and offer to pick up extra hours when they want
    • Receive each week’s schedule and all schedule changes on their smart phone or email
    • Can find their own replacements without having to bother you

No matter what your industry, What Time Do I Work’s Online Scheduling Software has the solution to your scheduling needs. Discover for yourself just how much time and energy you can save by using our employee scheduling software. Sign up today for your no obligation 30 day Free Trial at https://www.whattimedoiwork.com/autosetup_contact_info.php.